Searching purchase order item history

About the Purchase Order Item History

The Purchase Order Item History page tracks the receiving history of each purchase order item.

Step number	Description
1	As soon as a purchase order is created, each PO item appears on a separate row on the page. The only column that is populated is the Quantity Ordered.
2	When you receive the PO item in full, the Quantity Received, Receive Date, and Received By columns are populated. The Quantity Back Ordered is set to 0.
3	If you receive more units than you ordered (by mistake or because the vendor shipped extra), the Quantity Back Ordered is also set to 0.
4	If it was a mistake, and you cancel the receipt of the extra item by "receiving" a negative count, an additional row is created for the same PO item that tracks this step.
5	If you partially receive an item (fewer items were shipped than ordered), the Quantity Back Ordered shows the number of units you are still waiting for.

Right-click menu

The following menu options are available on purchase orders that have not been fully received or canceled:

Menu Option	Description
Edit Purchase Order	Your ability to edit the General Information and the Purchase Order Item sections on a PO depends on the status of the PO. Refer to Managing purchase order items.
View / Print Purchase Order	You can open a print quality view of the purchase order from the right-click menu of the Purchase Order and Purchase Order History tables. You can print or email this view. Refer to Viewing, printing, or emailing a purchase order.

IMPORTANT  Only users with object permissions to view and edit purchase orders will have access to the options above.

Auto-Filled check box

Select this check box if you would like to find items that were added to the purchase order using the Auto-Fill feature.